A listing is the structured opportunity you make available to buyers.

For a seller, it brings together the event, services, vendors, contracts, payments, images and other information that define what you want to transfer.

This is more detailed than creating a simple classified ad. A canceled event may involve several vendors, contracts, deposits, future payments and different conditions. Without organizing this information, it can be difficult for a buyer to understand what they would actually be taking over.

The guided listing process turns those separate arrangements into one clear opportunity. Doing this work upfront makes the later Deal Room easier for you, buyers and vendors, reduces uncertainty, and makes the event much more practical to evaluate and transfer.

You do not need to complete everything at once. You can save your progress and return later.

Go to Dashboard → Listings.

There you can see the listings you have already created, edit an existing listing, or select + Add a new listing to create a new one.

Creating a listing takes you through six guided steps.

Open the listing and select Edit before changing information. When editing is enabled, the button changes to Done editing.

Simply entering editing mode does not affect a listing that is already live.

If you actually change something and save it, the listing is temporarily removed from public view. Buyers you previously approved will also be unable to open its Deal Room until the revised listing is published again.

When you have finished your changes, publish the listing again. The revised version will go through review before becoming public again.

A listing cannot be edited while an active offer or deal is being processed. This prevents the underlying opportunity from changing while people are making decisions or completing a transaction.

Payment methods and payment instructions are managed separately in the listing's DealRoom → Payment methods. You can update them there without editing and republishing the whole listing. Details already recorded for an accepted Offer do not change when you update the listing's methods.

A completed listing can no longer be edited.

All information entered into the listing must currently be in English.

Choose a short, concrete title that helps buyers immediately understand the opportunity.

The title should identify what is being offered rather than sound like an advertisement.

Use only details that are actually true for your event and arrangements. Do not add an event type, feature or descriptive qualifier that you have not confirmed. If a useful detail is unknown, leave it out rather than guessing.

A useful structure is:

what it is + a recognizable anchor + one useful differentiator

For example:

Keep the most useful information near the beginning. Short titles usually work best.

Avoid vague or overly promotional titles such as Dream wedding, Amazing deal or Last chance offer.

Select the category that best describes the opportunity, such as a venue, photography/video service, catering, entertainment or another individual service.

Choose Package when you are transferring several services that were arranged as part of the same event plan, even if they were originally booked separately.

For the listing, these services are brought together as one package so buyers can understand the complete opportunity.

Enter the actual location connected with the event or service.

Choose Given date when the event has one specific date.

Choose Flexible range when the opportunity can be used within a range of dates. Enter the From and To dates. No event time is required.

Enter the number of guests that the current arrangements and pricing are based on.

This is not necessarily the maximum capacity of a venue.

For example, if the contracts cover 80 guests but the venue could accommodate 120 for an additional charge, enter 80.

Save Progress saves your information and keeps you on the current step.

Next saves your information and moves to the next step.

You can only move forward through the parts of the listing that have already been completed sufficiently.

Add every vendor whose service forms part of the event you are transferring.

Your event may involve one vendor or several. Each vendor is entered separately because each may have different documents, terms, prepaid value and future payment obligations.

Think of each vendor as one clearly documented part of the complete event package.

Enter the vendor’s email address and select Check Vendor.

If the vendor is already known to the platform, available business details will be filled in for you.

If not, enter the requested information yourself, such as the business name, website, contact person and phone number.

If you are unsure which email address is the vendor’s official company email, use the address you normally use to communicate with them. The important thing is to identify the correct real-world vendor.

For each vendor, choose whether you currently hold:

The document and terms sections work essentially the same way for both. The main difference is how the financial information is entered.

Upload the original voucher or contract together with all relevant supporting documents.

These may include signed contracts, terms and conditions, booking confirmations, invoices, amendments, service specifications, payment schedules and other documents that explain the scope, price, responsibilities or restrictions.

Upload the originals even if they are scans, photographs or image-only PDFs.

The information entered into the listing should be verifiable against these underlying documents. This helps buyers understand what they are considering and allows vendors to review the information connected with their services.

A description is optional but strongly recommended for each uploaded document.

For example:

Clear descriptions make larger document sets much easier for buyers and vendors to navigate.

Before uploading documents, remove information that should not be shared, especially full payment card numbers, card expiry dates, CVC/CVV codes, passwords and access credentials.

Approved buyers can review these documents in the Deal Room.

The terms summary provides a plain-language explanation of the important information contained in the uploaded documents.

We recommend:

You remain responsible for making sure that the summary accurately reflects the source documents.

The summary helps buyers and vendors quickly understand the scope, important conditions, restrictions and deadlines. It does not replace the original documentation.

AI summary generation currently supports text-based:

It cannot currently extract text directly from scans, photographs or image-only PDFs.

If an original document is image-based, upload the original document anyway. Then extract its text using an OCR or AI tool and upload the extracted text as an additional supported file.

The extracted text is only a helper for AI processing. It does not replace the original document.

The summary generator is specifically designed for this type of contract summary, so we recommend using the extracted text here rather than relying on a final summary created elsewhere.

You can regenerate the summary up to 3 times per day.

A voucher has one prepaid value rather than a payment schedule.

First select the voucher currency.

Then enter:

Use the original currency and original value of the voucher. Do not convert it yourself.

For example, if the voucher represents CAD 2,500 of prepaid value, select CAD and enter 2,500.

For an existing contract, enter the complete payment schedule, not only the amounts you have already paid.

Start by selecting the contract currency. All payments for this vendor use that currency.

Once payments have been added, the currency cannot be changed, so check it before continuing.

Then select Add new payment for every individual payment defined by the arrangement.

Include payments that:

The buyer needs to understand both the prepaid value being transferred and the amounts that will still need to be paid to the vendor.

You must enter the payment information before you can complete a vendor with an existing contract.

For each payment, enter:

Payment amount The amount of this individual payment.

What exactly is the nature of this payment? Briefly identify it, for example Initial deposit, Second installment, Venue balance or Final payment.

Payment date The date on which the payment was contractually due.

Payment status

Choose:

Save every payment separately using Save this payment info.

For a payment marked Paid, also enter Payment made on.

These dates mean different things:

Payment date = when the contract said it was due Payment made on = when you actually paid it

They can be the same, earlier or later.

Both are required for a payment marked Paid.

If a vendor charges a fee for transferring, assigning or changing the contract, enter it as a separate payment.

For example:

Include the fee even if it has not yet been paid.

This matters because it is a real cost the buyer will need to understand and it changes the overall economics of taking over the arrangement.

The fee should be supported by the vendor’s contract, terms or other documentation.

After saving payments, review the complete schedule and compare it with the underlying documents.

Make sure every payment is included, amounts and dates are correct, paid items have their actual payment dates, statuses are current, and any mandatory vendor fees are included.

You can edit a vendor’s information until that vendor accepts their invitation.

Vendors review the information, documents, terms summary and financial details entered for their part of the event.

If something is incorrect, it should be corrected before the vendor accepts.

Once a vendor accepts the invitation, the information they reviewed is locked and can no longer be edited by the seller.

This step brings together the financial information you entered for all vendors.

The platform automatically calculates:

Total value of your event The combined value represented by the vendor contracts, vouchers, payments and required vendor fees.

Total value of your paid deposits The amount already paid or prepaid to vendors and forming the value you are offering to transfer.

These figures form the basic financial picture buyers use to understand the opportunity.

You cannot edit these totals directly.

If something looks wrong, return to Step 2 and correct the underlying vendor, contract, voucher or payment information.

The figures shown to buyers should always be traceable back to the original documentation.

Different vendors can use different currencies.

To make the complete event easier to understand, the platform converts the values into a common presentation currency when calculating combined totals.

Because exchange rates are involved, converted amounts are indicative.

The original contract currencies remain authoritative, and buyers always pay each vendor in the currency required by that vendor’s existing contract.

Before continuing, confirm:

I confirm that the vendor payments above are up-to-date and reflect my actual obligations and payments to this Vendor(s) based on this contract.

Check this only after verifying that paid, pending and overdue amounts accurately reflect the current situation.

Choose your asking price currency and enter the amount you want the buyer to pay you for the prepaid value you are transferring.

This is separate from amounts the buyer may still need to pay vendors.

The platform automatically calculates the Offered discount from your asking price and the value already paid to vendors.

This percentage is displayed with the listing to help buyers understand the relationship between the prepaid value being transferred and the price you are asking for it.

You do not need to calculate it yourself.

Choose at least one payment method that a Buyer can use to pay you for the prepaid value you are transferring.

Save the payment instructions for every selected method. If a method is not listed, select Other and enter its name.

You can use Save Progress while this information is incomplete, but you must save the instructions for all your selected payment methods before using Next to continue to Step 4.

Approved Buyers can see which methods you accept in the DealRoom. The full instructions are shown only to the Buyer when the payment is requested for their accepted Offer.

You can later add, remove or update your payment methods in DealRoom → Payment methods without republishing the listing. These changes do not rewrite the instructions already recorded for an accepted Offer.

For the full procedure, see How do I set and update the payment methods I accept?

Add images that help buyers quickly understand the real event and what is included.

Images are not just decoration. They help set fair expectations and allow buyers to recognize and evaluate the opportunity.

Choose the strongest image that truthfully represents what buyers are actually getting.

Good examples include the actual venue, booked room or accommodation category, selected floral or design style, real service setup, or a package image that fairly represents its components.

Avoid generic or misleading glamour.

The goal is not simply to choose the most beautiful image available. Choose the strongest image that still fairly represents the actual opportunity.

Use the gallery to show the real scope, important details and available options.

You can add up to 15 images.

Useful gallery images can show different parts of the venue, relevant rooms or spaces, included services, booked options, selected styles, package components or other meaningful details.

Avoid filler, duplicates, unrelated stock-style imagery, materially better alternatives than those actually booked, or images that imply something is included when it is not.

A useful question is:

If a buyer saw only these images, would they have a fair understanding of what I am offering?

Accepted formats:

Maximum file size: 15 MB per image.

Your description helps buyers understand the opportunity beyond the basic date, location, guest count and price.

Write the description in English.

You do not need polished marketing copy. Clear, factual and specific information is much more useful.

Try to cover these points:

🌍 What this event was Briefly describe what kind of event was planned — its style, purpose and atmosphere.

🎯 Why it’s available Explain briefly and factually why you are selling or transferring it. You do not need to provide unnecessary personal details.

📦 What’s included Explain what the buyer actually gets beyond the basic listing information.

🤝 Vendors & roles Explain who is involved and what each vendor provides.

🧩 How it works together Explain how the individual services combine into the complete event or package.

🔁 What’s flexible Explain what can still be reused, adapted or customized by the buyer and distinguish it from parts that are already fixed.

Avoid vague promotional language, exaggerated claims, focusing only on savings, overly emotional explanations, or implying that something is included or flexible when it is not.

You do not need to reproduce every contractual detail here. Buyers can review the structured information and supporting documents in the Deal Room.

If you know the facts but need help expressing them clearly in English, Fin can help improve the wording without inventing or changing the underlying information.

This is the final step.

Review the complete listing and make sure it accurately represents the opportunity you want buyers and vendors to see.

If anything looks wrong, return to the relevant step and correct it before continuing.

Publishing is not available while you are still editing.

When you have finished making changes, select Done editing.

This enables the final publishing controls.

Before publishing, confirm:

I confirm that this listing is accurate to the best of my knowledge and that I am authorized to publish it on the Platform.

Only confirm this once you have reviewed the information and believe it accurately reflects the event, vendor arrangements and financial information.

We strongly recommend using Preview before publishing.

Preview the listing as a buyer will see it.

Do not stop at the first page. From the preview, also open the Deal Room and check what an approved buyer will see there.

Review things such as the description, images, financial figures, vendor documents, terms summaries, prepaid amounts and remaining obligations.

If anything could reasonably confuse a buyer, return to editing, correct it and preview again.

Vendor invitations are not required before publishing.

You can invite vendors:

You may invite them before or after publishing.

If your listing is complete and you have reviewed the Preview and Deal Room, you do not need to wait for vendors before submitting it for review.

You can publish first and invite vendors afterwards.

Once you are satisfied with the listing, select Publish.

Publishing does not make the listing public immediately. It submits the listing for review.

Once it has been checked and approved, it becomes publicly available. If something needs to be corrected first, you will be asked to update it.

The same review process applies when you make changes to an already published listing and publish the revised version again.

Done editing → Confirm accuracy → Preview → Open and review Deal Room → Publish → (Invite vendors if ready)